Key Responsibilities

Bookkeeping & Transactions

• Record and categorize daily financial transactions accurately in QuickBooks

• Reconcile bank and credit card statements on a regular basis

• Process accounts payable and accounts receivable entries

• Assist with invoicing, payment tracking, and collections follow-up

• Maintain organized and audit-ready financial records

Reporting & Analysis

• Assist in preparing monthly, quarterly, and ad hoc financial reports using QuickBooks and Excel

• Build and maintain Excel spreadsheets for budgeting, forecasting, and expense tracking

• Summarize financial data into clear, easy-to-read formats for internal stakeholders

• Identify discrepancies or irregularities in financial data and escalate appropriately

Operations Support

• Support payroll processing and contractor payment workflows

• Help maintain compliance documentation and assist with tax preparation support

• Coordinate with other departments to ensure accurate coding of expenses

• Participate in audits, reconciliations, and end-of-period close processes

Process &  Systems

• Learn and adapt to additional financial platforms and tools as EverFleet's tech stack evolves

• Contribute ideas for improving accounting workflows, automation, and documentation

• Participate in team meetings and training sessions to stay current on company policies and financial procedures

Required Skills & Programs

• QuickBooks (Online or Desktop) — required; must be comfortable with core bookkeeping functions

• Microsoft Excel — required; proficiency in formulas, pivot tables, and data organization

• Strong attention to detail and commitment to accuracy in financial data

• Professional written and verbal communication skills

• Ability to manage multiple tasks and meet deadlines in a remote work environment

• Growth Mindset: Willingness and eagerness to learn new software platforms and financial tools as assigned

Qualifications

• Foundational understanding of GAAP and basic accounting principles

• Prior coursework or hands-on experience with QuickBooks preferred

• Comfortable working independently in a remote, fast-paced environment

• Strong organizational skills with an ability to prioritize and execute with minimal supervision

• Interest in clean transportation, startup operations, or technology-driven business models is a plus

Physical Requirements

• This is a fully remote, desk-based role. No physical demands beyond standard computer use.

Benefits & Growth

• EverFleet is actively growing, and this internship is designed to be a real stepping stone. Interns who demonstrate strong performance and initiative will be considered for contractor and full-time employment opportunities as the organization expands. Compensation structure and benefits for those transitions will be discussed at the appropriate time.