Position Summary

This internship provides high-value administrative and operational support directly to the

Vice President of Operations within a government contracting (GovCon) environment.

The ideal candidate is proactive, highly organized, detail-oriented, and comfortable

working in a regulated, fast-paced environment that requires strong documentation,

process adherence, and confidentiality.

Primary Responsibilities

Executive Support to the VP of Operations. When operational workload permits, provide administrative and project-based support to the Vice President of Operations, including:

• Calendar management, meeting coordination, and preparation of agendas and supporting materials related to operational and contract activities

• Drafting internal communications, operational updates, and documentation aligned with contract requirements and internal policies

• Assisting with data entry, reporting, and tracker maintenance related to operations, contracts, and program activities

• Coordinating logistics for operational initiatives, including meetings, training sessions, audits, and cross-functional GovCon projects

• Supporting confidential documentation, files, and records in compliance with company policies and government regulations

• Assisting with special projects such as process mapping, workflow documentation, vendor coordination, and preparation of operational presentations

Operational, Contract & Compliance Support

• Supporting the documentation and maintenance of operational processes, workflows, and standard operating procedures (SOPs)

• Assisting with the organization and upkeep of contract-related documentation, including Statements of Work (SOWs), deliverables, and compliance records

• Helping ensure operational and contract documentation is accurate, organized, version-controlled, and audit-ready

• Supporting compliance initiatives related to government contracts, internal audits, and operational readiness

• Assisting with quality control checks to ensure adherence to contract requirements and internal processes

Success Measures (What Success Looks Like)

• Reliable, detail-oriented operational support that enables the VP of Operations to focus on contract execution and strategic priorities

• Clear, accurate, and compliant documentation of operational and contract-related processes

• Timely completion of assigned tasks and projects with strong attention to detail

• Demonstrated understanding of the importance of compliance, documentation, and process consistency in a GovCon environment

Preferred Qualifications

• Strong organizational and time-management skills

• Excellent written and verbal communication abilities

• Proficiency with Microsoft Office (Word, Excel, PowerPoint); familiarity with SharePoint, Teams, or other document management systems preferred

• Ability to document processes and workflows in a structured, audit-ready manner

• Interest in government contracting, operations, compliance, or project management

• Prior internship, administrative, or project-based experience is a plus

Core Competencies

• Professional judgment, discretion, and confidentiality

• Stakeholder communication and cross-functional collaboration

• Process adherence, documentation rigor, and operational excellence