Position Summary 

This position offers hands-on experience in payroll and accounting operations, including timesheet administration, billing support, and accounts payable processing. It is ideal for a motivated individual seeking to build foundational finance or accounting skills while supporting essential financial workflows and maintaining accurate internal records.

Assists with the following:

• Payroll:

  • Payroll/timesheet system setup for employees

  • Payroll/timesheet system password resets

  • Reporting delinquent timesheets to supervisors (each pay period)

  • Calculating vacation payouts for terminated employees

  • Calculating prorated holiday hours for part time employees

  • Updating internal payroll notes with Employee Change Notices (terminations, new hires, status changes)

• Billing/Accounts Receivable (AR):

  • Preparing bills for Firm Fixed Price (FFP) contracts and submitting to customers monthly

  • Updating the internal backlog file with all project billed revenue amounts (monthly)

• Accounts Payable (AP):

  • Verifying addresses during weekly check run

  • Entering AP bills

    • Bills from vendors

    • HSA

    • 401k

  • Credit Cards: Preparing Expense Reports, collecting receipts, and compiling relevant transaction information from cardholders

Skills

• Required:

  • Strong attention to detail and organizational skills

  • Effective professional communication, both verbal and written

  • Proficiency in Microsoft Office (Word, Outlook, Teams, Excel)

  • Discretion regarding sensitive financial information

  • Ability to work as part of a team, multitask, and analyze information to draw a conclusion

  • Motivated to learn and has a desire to take on new challenges

• Preferred:

  • Pursuing or holds bachelor’s degree in finance, accounting, or related field

  • Work experience: 1-2 years of experience in bookkeeping or customer service

  • Advanced experience in Excel

  • Basic understanding of accounting principles