The Inventory and Purchasing Specialist at our Houston, TX teleport is responsible for inventory control, logistics, accounts, controls, orders, and shipments of IT and support materials to worldwide locations. This position will take charge of the daily operations and processing of orders from customers and to vendors working closely with the Logistics Manager and Sales Operations to manage and ship equipment, while keeping stellar records. This position will work across all segments of the organization and requires sharp attention to detail and the ability to multi-task effectively.
Coordinate and execute the shipment of equipment throughout the world.
Coordinate freight estimates for complex domestic and international shipments to ensure cost-effective, safe, and efficient transportation of company’s products.
Create shipping documents including packing and load lists and vendor shipping labels.
Execute inventory control, data collection, and reports supporting program objectives.
Communicate logistics status with suppliers, shippers, customers, and internal parties.
Comply with customs, export, foreign trade/importation regulations.
Provide shipping reports to finance department for timely invoicing.
Receive, sort, and distribute physical shipments and correspondence from all approved carriers.
Authorized to pull and ship inventory against approved orders and task orders with an identified value.
Coordinate access requests with base security; escort vendors and deliveries onsite as needed.
Purchasing and Accounts Payable
Perform daily clerical duties of maintaining records, preparing purchase orders, invoices, receipts, and packing slips.
Resolve problems with suppliers to maintain production requirements.
Comply with current Quality Systems requirements.
Work closely with sales department to ensure invoicing accuracy.
Generate payments as dictated against verified invoices.
Respond to vendor payment inquires in a timely and professional manner.
Create and maintain vendor files
Other duties as assigned.
Travel is not projected for this position but may occur occasionally – less then 5% domestic.
Education and Knowledge:
Associate degree in Finance or Logistics
DoD logistics management systems knowledge and experience a plus.
Enterprise Resource Planning systems knowledge and experience a plus
4 years of experience in supply/logistics or 4 years in purchasing/accounts payable
Excellent verbal and written communication skills.
The ability to plan, organize and prioritize multiple, simultaneous performance objectives is a must.
Highly organized and self-motivated.
Strong analytical and problem-solving skills.
Exercise sound judgement when completing tasks and problems/situations that differ and use creativity to develop optimal solutions.
Ability to act with integrity, professionalism, and confidentiality.
Ability to work independently, and collaboratively in a team environment.
Work is primarily performed in an office environment.
Must be able to lift 40 lbs and transport it 10 meters unaided.
Must be able to perform work under compressed time schedules which are normally periodic or cyclical and include strict deadlines.